The American Civil Liberties Union (ACLU) Foundation of Alabama seeks an Operations Administrator who will work across the affiliate to ensure all teams have unparalleled support to perform their objectives; support the Executive Director and Board of Directors; maintain a clean, organized, and supplied office for everyone; and manage the personnel aspect of the office and reporting to the Director of Finance and Operations.  These functions will be performed in order to support the Affiliate’s goal of protecting the liberties that define our democracy.

Primary Responsibilities:

Departmental Support

  • Act as primary support for office technology including MS Office 365.
  • Assist Departments achieve their goals, one example would be sending “Thank You” cards to donors for the Development Department.
  • Any other copying, filing, couriering, or mailing projects as needed.
  • Executive Director and Board of Directors Support
  • Maintain extreme responsibility for the Executive Director’s calendar and provide assistance to support their role.
  • Coordinate with the Board of Directors and ensure they are supported to maintain good relationships with them realizing they are volunteers and need us to support their role.
  • Plan and execute large events, meetings or retreats such as the Board Meetings, Senior Leadership Meetings, and All Staff Meetings.
  • Other duties as directed by the Executive Director or the Board to achieve their goals.

Office Management

  • Maintain Reception area, phone system, and mail reception and distribution.
  • Landlord communication to keep office in working order.
  • Manage the calendaring of office resources, such as collaborative spaces and meeting rooms.
  • Ensure a clean, organized and stocked supplies in the office at all times.
  • Coordinate any functions such as recycling, janitorial, water delivery, or any other such office management function.

Personnel Management

  • Handbook updating as necessary and coordination of outside reviews.
  • Memo and Letter writing.
  • Employee Performance and Employee Benefits management,
  • Recruiting and Hiring process management.
  • Other Personnel functions as directed by the Director of Finance and Operations.

Qualifications:

  • Proficiency with office technology and information systems, including databases, online communications, word processing, spreadsheets and video conferencing.
  • Experience exercising discretion and confidentiality with sensitive information.
  • Willingness and availability to work occasional evenings, weekends, and/or overtime as necessary.
  • Willingness and ability to travel throughout Alabama, and occasionally to other states for conferences, training, or necessary work errands.
  • A commitment to the mission and values of the ACLU of Alabama, and to racial justice and civil rights issues and an understanding that these issues are central to overall protection of civil liberties.
  • A commitment to diversity, equity and inclusion, to refrain from unlawful discrimination and to comply fully with all applicable laws; a personal approach that values the individual and respects differences of race, ethnicity and national origin, age, gender, sexual orientation, gender identity, religion, ability and socio-economic circumstance, and able to work with diverse individuals within the organization and broader community.
  • Ability to regularly and easily jump from task to task, prioritize, stay organized, and complete assignments under tough deadlines.
  • Extreme detail orientation to the point that you often notice things that other people miss.
  • Ability to work independently and collaborate with others as part of a team.
  • Strong interpersonal skills and the ability to represent the organization to the public as well as interface with all levels of staff, interns, and volunteers while maintaining tact and diplomacy.
  • Ability to communicate quickly and effectively, verbally and written.

Compensation and Benefits:

Salary is commensurate with experience and within the parameters of the ACLU of Alabama: $50,000 - $60,000. Benefits include medical and disability insurance, 401(k) and vacation, holiday, and sick leave.

Application Process:

All applications are treated confidentially. The ACLU is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please email jobs@aclualabama.org. Please include “Operations Administrator_Accomodation Request” in the subject line. No phone calls, please. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.

 

The ACLU of Alabama is an equal opportunity/affirmative action employer and encourages applications from all qualified individuals including women, people of color, persons with disabilities, and lesbian, gay, bisexual, non-binary and transgender individuals.

The ACLU of Alabama is an equal opportunity employer. We value a diverse workforce and an inclusive culture. We encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity and expression, age, national origin, marital status, citizenship, disability, and veteran status and commits to comply with all applicable equal opportunity and nondiscrimination laws and to refrain from unlawful discrimination.